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AI tools for events and exhibition organisers

Sell more seats and stands with less manual work.

Registration forms, CRM, WhatsApp, content and translation for event and exhibition organisers.

The noise we cut

The GCC hosts some of the world's largest exhibitions and conferences. Organisers handle thousands of registrations and exhibitors on tight timelines.

See the 6 tools

6 jobs, one tool each

We earn a commission when you buy through our links, at no extra cost to you. Picks are never for sale, and no vendor pays to be listed or ranked.

  1. 01 / Registration and forms

    Jotform

    Registration, speaker and exhibitor forms.

    Watch out: Data consent wording on every form.

    Visit JotformRead the review

  2. 02 / Exhibitor and sponsor CRM

    HubSpot

    Exhibitor and sponsor pipeline.

    Watch out: One owner per account.

    Visit HubSpotRead the review

  3. 03 / Attendee WhatsApp

    WATI

    Reminders and updates on WhatsApp.

    Watch out: Opt-in for marketing.

    Visit WATIRead the review

  4. 04 / Event clips

    OpusClip

    Short clips from sessions for social media.

    Watch out: Speaker consent to reuse footage.

    Visit OpusClipRead the review

  5. 05 / Sponsor contracts

    PandaDoc

    Sponsorship agreements signed online.

    Watch out: Deliverables listed clearly.

    Visit PandaDocRead the review

  6. 06 / Live translation

    Palabra.ai

    Arabic and English translation for sessions.

    Watch out: Test before going live.

    Visit Palabra.aiRead the review

Reviews are desk reviews from published features, pricing and partner terms, not hands-on tests. Regulations change; confirm local rules with your regulator or adviser. How we review.

A week in a events and exhibition organisers business on this stack

Illustration: how the 6 jobs above run through one working week once the stack is in place. The method, not measured results.

  1. Monday

    Registration and forms

    Jotform: Registration, speaker and exhibitor forms.

  2. Tuesday

    Exhibitor and sponsor CRM

    HubSpot: Exhibitor and sponsor pipeline.

  3. Wednesday

    Attendee WhatsApp

    WATI: Reminders and updates on WhatsApp.

  4. Thursday

    Event clips

    OpusClip: Short clips from sessions for social media.

  5. Friday

    Sponsor contracts

    PandaDoc: Sponsorship agreements signed online.

By Friday every job on the list has an owner, a tool and a record. That is what cutting the noise means for events and exhibition organisers.

Rather have it done for you?

We set this stack up in your own accounts and train your team. You still buy each tool directly from its maker.

See how setup works

Questions from events and exhibition organisers

Do we need a dedicated event platform?

Large events do; smaller events run well on forms, CRM and WhatsApp.

Can AI translate live sessions?

It can provide live captions and translation; test accuracy before the event.

How do we sell more sponsorships?

A clear sponsor deck, a tracked pipeline and timely follow-up.

Want this stack set up for your team?

Tell us your team size and we reply within one working day with what setup would involve. You still buy each tool directly from its maker.

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What kind of business are you?

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